Minutes of the Faculty Senate Meeting

November 20, 2002, 3:30 p.m.

Engineering 209

Dennis Brewer, Chair

Linda Jones, Secretary

Minutes Status: Approved

Present

Officers: Brewer, Jensen, Jones, Rogers

Senators (elected): Allison, Brady, Denny, Fort, Gay, Hanlin, Holyfield, Johnson, Killenback, King, Kral, Lieber, Martin, Miller, Murphy, Park, Riggs, Riha, Rom, Salisbury, Schmitt, P. Taylor, Wailes, Wall, Watkins, Wilson

Senators (Admin): Geren, Schmitt, Smith, Williams

Absent

Senators (elected): Amason, Chappell, Curington, Dennis, Etges, Freund, Hall, Lee, Macrae, Nutter, Rosenkrans, Rupe, Ryan, Schroeder, Springer, Striffler, M. Taylor, Wardlow, Warnock

Senators (Admin): Allen, Bobbitt, Dutton, Greenwood, Moberly, Shannon, Weidemann, White

I. Call to Order:

Dennis Brewer called the meeting to order at 3:33.

II. Approval of the Agenda

A motion was made to strike the "Committee of the Whole" from the agenda. Without objection, this item was removed from the agenda and it was then approved.

III. Minutes of the October 16, 2002 Meeting

Without objection, the minutes of October 16, 2002 were approved.

IV. Reports

A. Provost's Report

Provost Smith presented a report on the following themes:

V. Old Business

A. APT Committee Recommendation (part #3 from April meeting) APT Committee recommendations can be found at: http://www.uark.edu/depts/facsen/AgendaMinutes/2001-2002/2002Apr/APT%20CommitteeTenure.pdf

This tabled item from April was not honored in the September or October meetings of the Faculty Senate. The Executive Committee voted to bring it back to the November 20th meeting. A motion was made and approved to indefinitely postpone this item.

VI. New Business

A. Consent Agenda

1. Approved by the Graduate Council: Program name change proposal: Masters of Science in Biological and Agricultural Engineering to Biological Engineering - http://www.uark.edu/depts/facsen/facsen2002to2003/1bengms112002.pdf (approved on 10/17/02)

2. Approved by the Graduate Council: Program change in required electives proposal: Masters of Transportation and Logistics Management - http://www.uark.edu/depts/facsen/facsen2002to2003/2TLOGMT112002.pdf (approved on 10/17/02)

3. Approved by the Graduate Council: Policy proposal: Graduate Student Dismissal Policy - http://www.uark.edu/depts/facsen/facsen2002to2003/3gradstddismis112002.pdf (approved on 10/17/02)

4. Approved by the Graduate Council: Policy proposal: Master’s Thesis Defense - http://www.uark.edu/depts/facsen/facsen2002to2003/4MAThesisDefense112002.pdf (approved on 10/17/02)

5. Approved by the University Course and Programs Committee: Program addition of an off-campus site: Bachelor of Science of Education in Vocational Education, Human Resource Development Concentration (approved on 10/25/02)

6. Approved by the University Course and Programs Committee: Course listing and copy of curriculum change forms for October - http://www.uark.edu/depts/facsen/facsen2002to2003/6UG courselist112002.pdf (approved on 10/25/02)

The consent agenda was adopted by unanimous consent.

B. Committee on Appointment, Promotion & Tenure – Deborah Thomas

1. Recommended to the Faculty Senate as approved by the University Committee on Appointment, Promotion & Tenure, October 28, 2002:

Change in "Evaluative Criteria, Procedures and General Standards for Initial Appointment, Successive Appointments, Annual and Post-Tenure Review, Promotion and Tenure (as revised August 20, 2001)

Revision to Paragraph III. B. 8. g. A minimum of three letters from impartial (e.g. who lack a familial relationship with the candidate, who lack a former student/teacher relationship with the candidate, and who lack any apparent or actual conflict of interest) outsider reviewers (persons who possess appropriate expertise to assess the candidate’s professional accomplishments) at peer institutions will be included. During the outside reviewer selection process, outside reviewers suggested by the candidate will be considered. At the onset of the outside reviewer selection process, the candidate shall receive a written invitation to provide a written list of three to six potential reviewers with a brief rationale for each nominee. The list of potential reviewers provided by the candidate shall become part of the tenure and promotion packet. The candidate shall receive (a) written notification of the final list of invited reviewers and (b) a written invitation to comment on the selected reviewers, including comments on the qualifications of selected reviewers. Before the tenure and/or promotion packet advances beyond the level at which the outsider letters are solicited, the candidate’s written commentary, if any, shall become part of the official application packet for tenure and/or promotion. All review responses should be included in the packet as well as a short vita from the outside reviewers. These responses should be based on the evaluator’s knowledge of the complete record of the candidate, including a description of responsibilities with a breakdown of teaching, research and service assignments during the period.

2. Recommended to the Faculty Senate as approved by the University Committee on Appointment, Promotion & Tenure, October 28, 2002:

Change in "Evaluative Criteria, Procedures and General Standards for Initial Appointment, Successive Appointments, Annual and Post-Tenure Review, Promotion and Tenure (as revised August 20, 2001)

Additional Paragraph III. B. 23. At each level of review, the faculty member shall be advised of the reasons that contributed to the decision. The procedures described above are the complete and regular procedures. It is anticipated that they will be followed. However, if any decision maker or reviewing body chooses to supplement these procedures with the application of a special standard or a supplementary procedure or consultation beyond the application file, the person or group shall document such a supplementation with a written description in the tenure and promotion file. Prior to the file advancing beyond the level at which the supplementation occurred, the candidate shall be notified in writing of the supplementation to the prescribed procedures approved by the Board of Trustees and provided the opportunity of responding in writing. The candidate’s response shall become part of the official tenure and promotion packet.

A motion was made and passed to accept the changes made in item #1 above.

There was first a main motion to accept item #2 of the APT Committee's recommendations. After discussion, a subsidiary motion was made and passed to refer this question to the University Committee on Appointment, Promotion and Tenure.

VII. Announcements

The Faculty Holiday Reception will take place on Thursday, December 12. Invitations to the faculty will be mailed in the near future.

Tom Jensen recognized the birthday of the Faculty Senate Secretary, Linda Jones. Lest she forget, she wrote it down in the minutes!

VIII. Executive Session

The Senate voted to go into a closed meeting for the purpose of discussing candidates to receive honorary degrees. Based on recommendations from the Honorary Degrees Committee (as presented by Gary Ferrier, Chair of the committee), the Faculty Senate voted on two individuals for consideration to receive Honorary Degrees.

IX. Adjourn

The meeting was adjourned at 4:24 p.m.